Grades & Transcripts
Students receive letter grades (A-F) for academic credit courses unless the course is audited or taken for credit/no credit CR/NC. Some academic courses are available for letter grade only, others for CR/NC only. In a course where CR/NC grading is optional, students must indicate the desire to be graded on a CR/NC basis on the SF State Gateway website. This must be done by the deadline published in Calendar & Deadlines. Students may not change from letter-graded to CR/NC status or vice versa after the deadline.
CEU courses are graded on a credit/no credit basis and appear on SF State transcripts when students earn a grade of credit. Grade reports and transcripts are not available for noncredit courses. Grade availability dates are listed in Calendar & Deadlines. Grades are available online through the SF State Gateway
Students wishing to audit a course must register and pay the same fees as students enrolled for credit. An auditor may be required by the instructor to participate in any or all classroom activities. Auditors may not obtain credit by examination for audited classes or repeat audited classes for credit at a later date.
To request an audit status, students should complete an SF State Extended Learning audit request form, obtain instructor's signature, and submit the form to SF State Extended Learning by the deadline published in Calendar & Deadlines.
Students may not change from audit to credit status after the second week of instruction. Only students enrolled in academic credit courses can audit a class.
At the initiation of the student or the instructor, an incomplete grade (I) may be assigned by the instructor when the student is unable to complete the course requirements within the official period of the course. An incomplete must be made up within one calendar year from the end of the course or the grade of "I" will be automatically changed to a failing grade for academic unit courses. For CEU courses, if an incomplete is not made up within one year, the course is deleted from the student's record.
Official transcripts are available from the SF State Registrar. Transcript availability dates are listed in Calendar & Deadlines. Check the Registrar's Office Transcripts page, for instructions on how to request a transcript. The fee for transcripts is $8 per copy. If the transcript is to show the results of the current semester's work, the request should specify "Hold for Grades."
Unofficial transcripts and grades are available online by accessing student’s SF State Gateway account after the semester ends.
Students may withdraw from courses that earn academic credit after the Drop Deadline and receive grades of "W" by securing the approval signatures of the instructor and the department chair/program administrators on withdrawal petitions, accompanied by unofficial transcripts. Students may only withdraw from the same course two times. No refunds are given after the Early Withdrawal Period ends. Do not put a stop payment on a check or credit card charge to drop or withdraw from a course. This results in a financial obligation to SF State for the course fee, plus an additional $20 charge. Failure to withdraw officially from a course generates a failing grade of "F" or "WU."