Open University: Registration Policies
Registration Policies - Spring 2019
Important Dates
Registration Opens: January 14, 2019
| *$20 processing fee applies | |
| First Day of Instruction | January 28 |
| Last Day to Drop with Full Refund | February 15* |
| Last Day of Instruction | May 16 |
| Last Day of Finals | May 23 |
How to Register
Before you register for classes you need an SF State ID & Password to be able to log in to your student account. If you don't have an SF State ID please see SF State Password & ID.
Registration opens on January 14, 2019.
Classes will be offered within the following sessions:
Regular Academic Credit Session (Session 1)
Steps to register between January 14 and January 27:
Before you register for classes you need an SF State ID & Password to be able to log in to your student account. If you don't have an SF State ID please see SF State Password & ID.
- Review and select courses. The SF State class schedule is available on the web.
- Check course academic prerequisites in the SF State Bulletin. If you enroll without the required background, you may be disenrolled at the instructor's or department chair's request. If you are disenrolled, you will be subject to College of Extended Learning refund deadlines and policies.
- To register please choose one of the following options:
Please complete this form. We will contact you within one business day.
Arrow Phone Registration
Hours: Monday - Friday, 9:00am - 5:00pm
Please have your SF State ID and Class Numbers ready.
Arrow In-Person Registration
Download the registration form:
Complete the form and bring it in:
SF State Main Campus
One Stop Student Services Center, SSB 101
Hours:
Monday - Thursday, 9:00am - 6:00pm
Friday, 9:00am - 5:00pm
or
SF State Downtown Campus
835 Market Street, 6th Floor
Hours:
Monday - Friday, 9:00am - 5:00pm
Once enrolled, payment is due immediately. Credit/debit card payments are not accepted in person or over the phone. Please see How to Pay.
- Review and select courses. The SF State class schedule is available on the web.
-
Attend the first class meeting.
(For online classes email the class instructor requesting a permission number be emailed to you after the first class. The class schedule identifies the instructor’s name. Use that name to search the SF State website for the department that instructor is associated with. You should be able to find the instructor’s information and email address. If you are unable to find the email address, please contact the department directly and request assistance.) - Obtain permit number if the instructor approves your admission to the class. It is also possible for students to obtain an instructor signature on an Extended Learning Registration Form (PDF) in lieu of a permit number, but this requires in-person registration.
- Permit Numbers have expiration dates. We recommend using permit numbers to enroll online as soon as you receive it from your teacher, and then pay for your class immediately afterward so that you are not dropped for nonpayment. Permit Numbers expire on February 15, 2019.
- When you enroll, a class number and permit number are required.
- To register please choose one of the following options:
Register & pay online with Gateway.
Instructions
Please complete this form. We will contact you within one business day.
Arrow Phone Registration
Hours: Monday - Friday, 9:00am - 5:00pm
Please have your SF State ID and Class Numbers ready.
Arrow In-Person Registration
Download the registration form:
Complete the form and bring it in:
SF State Main Campus
One Stop Student Services Center, SSB 101
Hours:
Monday - Thursday, 9:00am - 6:00pm
Friday, 9:00am - 5:00pm
or
SF State Downtown Campus
835 Market Street, 6th Floor
Hours:
Monday - Friday, 9:00am - 5:00pm
- Once enrolled, payment is due immediately. Credit/debit card payments are not accepted in person or over the phone. Please see How to Pay.
If you need staff help to register, please call 415.405.7700 (option 5)
How to Pay
From inside your Student Center
- Select "Account Inquiry" at the bottom of the page in the "go to..." box.
- Select Account Summary > Charges Due.
- Select Make a Payment.
- Select Your Account > Click here to make a payment.
- Complete your payment.
See Due Date & Payment Instructions Guide.
Payment Due Date
Fees are payable as soon as students are registered. If payment is not received by the end of the day on the payment due date, students will be dropped for non-payment. (Drops for non-payment may not be executed every day. Students are responsible for maintaining their class schedule and avoid incurring charges by dropping from a class within the deadline for a 100% refund)
If you have registered for more than one class, and you have not paid your fees in full for all classes by the latest payment due day out of those classes, you will be dropped from the classes that have not been fully paid.
For example:
- You enrolled in ACCT 101 on January 28 with tuition fees of $1,185.
- You enrolled in MATH 226 on January 30 with tuition fees of $1,580.
- Total cost for both classes is $2,765.
- You only pay $1,500 by the latest due deadline of both classes.
- You will be dropped from MATH 226 since it is the later class you enrolled in, because the fees you paid did not cover that class in full.
Once we drop you from the class there might be financial implications for you based on our refunds policy and the day of the class drop.
Fees
$345 per unit for enrollment requests made between 01.14.19 and 01.27.19. (Only applies to regular academic session (Session 1) courses).
$395 per unit for enrollment requests on 01.28.19 and beyond. (Only applies to regular academic session (Session 1) courses.)
Prerequisites
Read the course description and requisites in the SF State Bulletin. If you have not met the prerequisites and later you are dropped or must withdraw from a course, you will be subject to College of Extended Learning refund deadlines and policies.
Course Restrictions
The following classes are unavailable through Open University:
- Graduate business courses (700-899).
- Most graduate classes in Health Education, specifically HED 810, HED 811, HED 815, HED 820, HED 821, HED 822, HED 825, HED 828, HED 829, HED 830, HED 831, HED 835, HED 840, HED 855, HED 884, HED 890, HED 895.
- Most graduate counseling courses, with the following exceptions: COUN 700, COUN 702, and COUN 703.
- Multiple subjects credential core courses in the department of elementary education, specifically EED 679, EED 681, EED 682/782, EED 684, EED 685, EED 686, and EED 783.
- Graduate culminating experience courses, numbered 892, 893, 894, 895, and 898.
- Independent Study courses, numbered 699 and 899.
To register for Independent Study courses see Special/Independent Study.
Registered & Fees Owed
Charges for a dropped/swapped (drop and enroll simultaneously) class will be owed to the university for an unpaid dropped class based on the dates in the Charge Table for Unpaid Open University Tuition Fees. Students can owe either 25% or 100% of their fees for dropped courses based on the periods below. Students who have a Financial Hold in their student record will not be able to swap or add courses until they have paid all fees, including any incurred charges from dropping a course(s).
Charge Table for Unpaid Open University Tuition Fees
| Session | No Outstanding Fees | 25% Outstanding Fees Charge | 100% Outstanding Fees Charge |
|---|---|---|---|
| 1 | Class dropped on or before February 15 | Withdrawal Period: Class dropped between February 16 and February 22 | Withdrawal Period: February 23 and beyond - No drops |
Registered & Fees Transferred
Paid fees will transfer for a dropped/swapped (drop and enroll simultaneously) class based on the dates in the Transfer Table for Paid Open University Tuition Fees. Note that a permission number is required from the teacher to enroll in a course once it has begun. During the 75% Transfer of Paid Fees period, 75% of the amount paid for a dropped class can be transferred to the new class. The remaining 25% is non-refundable and non-transferable. Students who have a Financial Hold in their student record will not be able to swap or add courses until they have paid all fees they owe, including any incurred charges from dropping a course(s).
Transfer Table for Paid Open University Tuition Fees
| Session | No Outstanding Fees | 25% Outstanding Fees Charge | 100% Outstanding Fees Charge |
|---|---|---|---|
| 1 | Class dropped on or before February 15 | Withdrawal Period: Class dropped between February 16 and February 22 | Withdrawal Period: February 23 and beyond - No drops |
Subsidies
Before swapping one class for another students receiving subsidies must have approval on file with the Subsidy Specialist (subsidy@sfsu.edu) for the class they want to add.
Refunds & Removal of Charges
Refunds Table for Open University Paid Tuition Fees
| Session | No Outstanding Fees | 25% Outstanding Fees Charge | 100% Outstanding Fees Charge |
|---|---|---|---|
| 1 | Class dropped on or before February 15 | Withdrawal Period: Class dropped between February 16 and February 22 | Withdrawal Period: February 23 and beyond - No drops |
The same table applies for removing of tuition fee charges.
Payment processing service charges are not refundable.
A refund check is mailed to the address listed on the student’s account. Allow three to four weeks on average for refund check processing. According to California State University (CSU) regulations, credit card accounts cannot be credited.
Withdrawal
See Open University sessions information in Calendar & Deadlines for deadlines. Students may withdraw from courses after the Drop Deadline and receive a grade of "W" by securing the approval signature of the instructor and the department chair and/or college dean on a withdrawal petition. (Note: failure to attend does not cause students to be dropped from a course.)
Do not put a stop payment on a check to drop or withdraw from a course. This results in a financial obligation to SF State for the course fee, plus an additional $20 charge. Failure to withdraw officially from a course generates a failing grade of "F" or "WU".
Course Numbering System
000 - 099 Remedial (units do not count toward graduation)
100 - 299 Lower Division
300 - 699 Upper Division
700 - 899 Graduate and Post-Baccalaureate
900 - 999 Joint Doctoral Courses
Disability Programs & Resource Center
For information concerning special services to accommodate a physical, perceptual, or learning disability, please contact the Disability Programs & Resource Center on the SF State Campus at 415.338.2472 voice/TTY.
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