Open University: Registration Policies

Registration Policies - Summer 2019

 

Important Dates

Registration Opens: April 23, 2019

Classes will be offered within the following sessions:

R1: June 10 - July 12 (5 weeks)
R2: June 24 - August 16 (8 weeks)
R3: July 15 - August 16 (5 weeks)
R4: June 10 - August 16 (10 weeks)

 

*$20 processing fee applies
First Day of Instruction R1/R4: June 10
R2: June 24
R3: July 15
Last Day to Drop with Full Refund R1/R4: June 14
R2: June 28
R3: July 19
Last Day of Instruction R1: July 12
R2/R3/R4: August 16
Last Day of Finals R1: July 12
R2/R3/R4: August 16

How to Register

Before you register for classes you need an SF State ID & Password to be able to log in to your student account. If you don't have an SF State ID please see SF State Password & ID.

Registration opens on Tuesday, April 23, 2019.

 

Steps to register between April 23 and the start date for each session:

Before you register for classes you need an SF State ID & Password to be able to log in to your student account. If you don't have an SF State ID please see SF State Password & ID.

  1. Review and select courses. The SF State class schedule is available on the web.
  2. Check course academic prerequisites in the SF State Bulletin. If you enroll without the required background, you may be disenrolled at the instructor's or department chair's request. If you are disenrolled, you will be subject to College of Extended Learning refund deadlines and policies.
  3. Call (415) 405-7700 (option 5) for staff assisted registration. Once you are enrolled in a class, payment is due in full. We cannot accept credit cards by phone. You can pay fees immediately after enrolling online through your student record.

    You can also register in person at one of our counters at:

    Main Campus:
    1600 Holloway Avenue
    One Stop Student Services Center
    Centennial Square
    San Francisco, California 94132

    Downtown Campus:
    835 Market Street, 6th Floor
    San Francisco, California 94103

    Directions & Business Hours

Steps to register on the date each session starts and beyond:

  1. Review and select courses. The SF State class schedule is available on the web.
  2. Attend the first class meeting.
    (For online classes email the class instructor requesting a permission number be emailed to you after the first class. The class schedule identifies the instructor’s name. Use that name to search the SF State website for the department that instructor is associated with. You should be able to find the instructor’s information and email address. If you are unable to find the email address, please contact the department directly and request assistance.)
  3. Obtain permit number if the instructor approves your admission to the class. It is also possible for students to obtain an instructor signature on an Extended Learning Registration Form (PDF) in lieu of a permit number, but this requires in-person registration.
  4. Permit Numbers have expiration dates. We recommend using permit numbers to enroll online as soon as you receive it from your teacher, and then pay for your class immediately afterward so that you are not dropped for nonpayment. Permit Numbers expire on:
    June 21 for Session R1
    July 8 for Session R2
    July 26 for Session R3
    June 21 for Session R4
  5. When you enroll, a class number and permit number are required.
  6. To register please choose one of the following options:

Arrow  Online Registration - Self-Service

Register & pay online with Gateway.
Instructions

Gateway Gateway

Arrow  Online Registration - Staff-Assisted

Please complete this form. We will contact you within one business day.

Register Online Register Online

Arrow  Phone Registration

Call (415) 405-7700

Hours: Monday - Friday, 9 a.m. - 5 p.m.

Please have your SF State ID and Class Numbers ready.

Arrow  In-Person Registration

Download the registration form:

Complete the form and bring it in:

SF State Main Campus
One Stop Student Services Center, SSB 101
Hours:
Monday - Thursday, 9 a.m. - 6 p.m.
Friday, 9 a.m. - 5 p.m.
or
SF State Downtown Campus
835 Market Street, 6th Floor
Hours:
Monday - Friday, 9 a.m. - 5 p.m.

  1. Once enrolled, payment is due immediately. Credit/debit card payments are not accepted in person or over the phone. Please see How to Pay.

If you need staff help to register, please call (415) 405-7700 (option 5)

Payment Due Date

Fees are payable as soon as students are registered. If payment is not received by the end of the day on the payment due date, students will be dropped for non-payment. (Drops for non-payment may not be executed every day. Students are responsible for maintaining their class schedule and avoid incurring charges by dropping from a class within the deadline for a 100% refund)

If you have registered for more than one class, and you have not paid your fees in full for all classes by the latest payment due day out of those classes, you will be dropped from the classes that have not been fully paid.

For example:

  • You enrolled in ACCT 101 on January 28 with tuition fees of $1,185.
  • You enrolled in MATH 226 on January 30 with tuition fees of $1,580.
  • Total cost for both classes is $2,765.
  • You only pay $1,500 by the latest due deadline of both classes.
  • You will be dropped from MATH 226 since it is the later class you enrolled in, because the fees you paid did not cover that class in full.

Once we drop you from the class there might be financial implications for you based on our refunds policy and the day of the class drop.

Fees

$395 per unit only applies to R1, R2, R3 and R4 courses.

Prerequisites

Read the course description and requisites in the SF State Bulletin. If you have not met the prerequisites and later you are dropped or must withdraw from a course, you will be subject to College of Extended Learning refund deadlines and policies.

Course Restrictions

The following classes are unavailable through Open University:

  • Graduate business courses (700-899).
  • Most graduate classes in Health Education, specifically HED 810, HED 811, HED 815, HED 820, HED 821, HED 822, HED 825, HED 828, HED 829, HED 830, HED 831, HED 835, HED 840, HED 855, HED 884, HED 890, HED 895.
  • Most graduate counseling courses, with the following exceptions: COUN 700, COUN 702, and COUN 703.
  • Multiple subjects credential core courses in the department of elementary education, specifically EED 679, EED 681, EED 682/782, EED 684, EED 685, EED 686, and EED 783.
  • Graduate culminating experience courses, numbered 892, 893, 894, 895, and 898.
  • Independent Study courses, numbered 699 and 899.

To register for Independent Study courses see Special/Independent Study.

Registered & Fees Owed

Charges for a dropped/swapped (drop and enroll simultaneously) class will be owed to the university for an unpaid dropped class based on the dates in the Charge Table for Unpaid Open University Tuition Fees. Students can owe either 25% or 100% of their fees for dropped courses based on the periods below. Students who have a Financial Hold in their student record will not be able to swap or add courses until they have paid all fees, including any incurred charges from dropping a course(s).

Charge Table for Unpaid Open University Tuition Fees

Session No Outstanding Fees 25% Outstanding Fees Charge 100% Outstanding Fees Charge
R1 Class dropped on or before June 14 Class dropped between June 15 and June 21 Withdrawal Period: June 22 and beyond - No drops
R2 Class dropped on or before June 28 Class dropped between June 29 and July 5 Withdrawal Period: July 6 and beyond - No drops
R3 Class dropped on or before July 19 Class dropped between July 20 and July 26 Withdrawal Period: July 27 and beyond - No drops
R4 Class dropped on or before June 14 Class dropped between June 15 and June 21 Withdrawal Period: June 22 and beyond - No drops

Students must petition for withdrawals and/or late adds after the drop period. There are no refunds, no transfer of fees or forgiving of outstanding charges during the withdrawal periods.

Registered & Fees Transferred

Paid fees will transfer for a dropped/swapped (drop and enroll simultaneously) class based on the dates in the Transfer Table for Paid Open University Tuition Fees. Note that a permission number is required from the teacher to enroll in a course once it has begun. During the 75% Transfer of Paid Fees period, 75% of the amount paid for a dropped class can be transferred to the new class. The remaining 25% is non-refundable and non-transferable. Students who have a Financial Hold in their student record will not be able to swap or add courses until they have paid all fees they owe, including any incurred charges from dropping a course(s).

Transfer Table for Paid Open University Tuition Fees

Session No Outstanding Fees 25% Outstanding Fees Charge 100% Outstanding Fees Charge
R1 Class dropped on or before June 14 Class dropped between June 15 and June 21 Withdrawal Period: June 22 and beyond - No drops
R2 Class dropped on or before June 28 Class dropped between June 29 and July 5 Withdrawal Period: July 6 and beyond - No drops
R3 Class dropped on or before July 19 Class dropped between July 20 and July 26 Withdrawal Period: July 27 and beyond - No drops
R4 Class dropped on or before June 14 Class dropped between June 15 and July 21 Withdrawal Period: June 22 and beyond - No drops

Students must petition for withdrawals and/or late adds. There are no refunds, no transfer of fees or forgiving of outstanding charges during the withdrawal periods.

Subsidies

Before swapping one class for another students receiving subsidies must have approval on file with the Subsidy Specialist (subsidy@sfsu.edu) for the class they want to add.

Refunds & Removal of Charges

Refunds Table for Open University Paid Tuition Fees

Session No Outstanding Fees 25% Outstanding Fees Charge 100% Outstanding Fees Charge
R1 Class dropped on or before June 14 Class dropped between June 15 and June 21 Withdrawal Period: June 22 and beyond - No drops
R2 Class dropped on or before June 28 Class dropped between June 29 and July 5 Withdrawal Period: July 6 and beyond - No drops
R3 Class dropped on or before July 19 Class dropped between July 20 and July 26 Withdrawal Period: July 27 and beyond - No drops
R4 Class dropped on or before June 14 Class dropped between June 15 and June 21 Withdrawal Period: June 22 and beyond - No drops

The same table applies for removing of tuition fee charges.

Payment processing service charges are not refundable.

A refund check is mailed to the address listed on the student’s account. Allow three to four weeks on average for refund check processing. According to California State University (CSU) regulations, credit card accounts cannot be credited.

Withdrawal

See Open University sessions information in Calendar & Deadlines for deadlines. Students may withdraw from courses after the Drop Deadline and receive a grade of "W" by securing the approval signature of the instructor and the department chair and/or college dean on a withdrawal petition. (Note: failure to attend does not cause students to be dropped from a course.)

Do not put a stop payment on a check to drop or withdraw from a course. This results in a financial obligation to SF State for the course fee, plus an additional $20 charge. Failure to withdraw officially from a course generates a failing grade of "F" or "WU".

Course Numbering System

000 - 099 Remedial (units do not count toward graduation)
100 - 299 Lower Division
300 - 699 Upper Division
700 - 899 Graduate and Post-Baccalaureate
900 - 999 Joint Doctoral Courses

Disability Programs & Resource Center

For information concerning special services to accommodate a physical, perceptual, or learning disability, please contact the Disability Programs & Resource Center on the SF State Campus at (415) 338-2472 voice/TTY.

 

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