Winter Session: Registration Information & Policies

Register

Register Online with SF State Gateway starting November 2, 2017.

SF State Gateway

Fees & Financial Aid

Winter Session 2018 course fees are $360/unit. Clinical Lab Science fees are $400/unit. Noncredit and Continuing Education Unit course prices vary. Financial aid is not available.

Information & Policies

Admission

Winter term requires no formal application process. No transcripts or related documents are needed for Winter Session enrollment.

High school students who are in their junior year by the start of winter term may register with the written support of their principal or counselor accompanying their registration form and fees. Some courses have prerequisites, including test scores or special qualifications that are noted in the course descriptions. Students are responsible for verifying that they have met all prerequisites before enrolling.

Maximum Load

Students admitted to SF State may earn a maximum of four (4) units during Winter Session due to the intensity of instruction. Admitted students wanting to enroll in five (5) or more units must submit a completed and approved Winter Exceed Maximum Units Petition to either the College of Extended Learning counter at One Stop or the College of Extended Learning Enrollment Services counter on the 6th floor of the SF State Downtown Campus. Non-SF State students may enroll in as many classes as they want. There is no limit on the number of units.

To enroll in five units or more, students ADMITTED into degree programs at SF State must:

  1. Complete all sections of the Winter Exceed Maximum Units Petition and attach a current SF State (or other college) transcript.
  2. Obtain approval from your major advisor, major department chair, and college dean that houses your major. Undeclared and Special Majors must obtain major advisor/chair approval from the Advising Center and dean approval from the Dean of Undergraduate Studies (ADM 447).
  3. All approved petitions must be submitted at the time of registration, to the College of Extended Learning at the One Stop Student Services Center or the Enrollment Services counter, College of Extended Learning, Downtown Campus for final processing.

The Winter Session maximum units limit does not apply to students who are NOT admitted to SF State.

Before You Register

Before enrolling, students should be aware of registration, add/drop, refund and withdrawal deadlines that can affect academic status and cost money. For policy details. (See also Important Dates.)

Current Students

Students who have already established an SF State record (1986 and later) can register online at SF State Gateway. Students with existing records from 2 or more years ago will likely need to have a term activated for Winter 2018. You may call the Staff-Assisted Phone Registration number listed below to request a Winter 2018 term activation. Students with a financial hold at SF State are not eligible for registration at Extended Learning. All debts must be paid 24 hours prior to enrolling for your hold to have time to clear. Contact the SF State Cashier's Office at 415.338.1281 for instructions.

New Students

Students who have not established a student record at SF State (or did so prior to 1986) should create their SF State ID and SF State Password online using SF State ID & Password.

How to Register

Four Ways to Register in Advance, beginning November 2, 2017:

  1. Online Registration - Self-Service
    Open 24 hours, 7 days a week
    Please Note: Self-service online registration will not be available on December 23, 2017, 6:00pm – 12:00am, due to planned maintenance.
  2. Online Registration - Staff Assisted
  3. Staff-Assisted Phone Registration*:
    415.405.7700 [press 5]
    Hours:
    Monday - Friday, 9:00am - 5:00pm
  4. In-Person Registration*:
    SF State Extended Learning
    SF State Main Campus Office
    One Stop Student Services Center
    Hours:
    Monday - Friday, 9:00am - 5:00pm
    or
    SF State Downtown Campus
    835 Market Street, 6th Floor
    Hours:
    Monday - Thursday, 9:00am - 6:00pm
    Friday, 9:00am - 5:00pm
    Saturday, 8:30am - 1:00pm

Permission Numbers

If the system does not allow you to register based on prerequisites and/or being in a different major, please contact the instructor for advising. The instructor's email address is in the Class Details, Notes section on the Search for Classes. If you are approved, you’ll be given a Permission Number which you’ll use to add the class. Permission Numbers expire on the last day to add for each session. For Winter 1 Session it is January 3, 2018, and for Winter 2 Session it is January 5, 2018.

Late Registration

Thursday, January 4, 2018 for Winter 1, and Saturday, January 6, 2018 for Winter 2, a Late Add Petition is required with instructor and department signatures and a late fee of $25 per each academic course that runs the length of winter term.

We do not recommend enrolling for a class after it begins without the consent of the instructor. If you should enroll and pay for a class after it begins without permission from the instructor, and upon attending the class, the instructor does not allow you to remain in the class, or you are unable to catch up on missed class meetings, or find the remainder of the class not useful, you will be subject to the refund deadlines and policies at the time of the drop.

After You Register

Verification of Enrollment

Students can confirm their class schedule by accessing their Extended Learning schedule on the SF State Gateway website. Students should check their schedules after registering to ensure they enrolled correctly, and after their payment to ensure their payment was successfully processed.

Payment Due Date

Fees are payable as soon as students are registered. If payment is not received by the end of the day on the payment due date, students will be dropped for non-payment (Drops for non-payment may not be executed every day. Students are responsible for maintaining their class schedule and avoid incurring charges by dropping from a class within the deadline for a 100% refund). Payment due dates are calculated by adding five calendar days to the date of registration with the following exceptions:

  1. If registration takes place within five calendar days of the beginning of a course, fees are due the business day before a course begins.
  2. If a student registers for multiple courses with different due dates, total fees must be paid by the earliest due date.

How to Pay

Credit Card Payment or Electronic Savings / Checking Account Deduction

The credit card processing agency charges a non-refundable 2.75% convenience fee for processing your credit card. Accepted credit cards are MasterCard, American Express, Discover, and Visa.

For electronic checking/saving account payments, there is no convenience fee assessed. If you need help, call SF State's Bursar's Office at 415.338.1281.

Students may pay their fees while in their student record at the SF State Gateway. Students will need to enter their SF State ID and Password to access this system. See How to Pay for details on making online payments.

Payment by Check, Money Order, or Cashier's Check

Payment must be included if registering by mail. Payment by check can be made in person at the SF State Bursar's Office on the first floor of the Administration Building, or at SF State's One Stop Student Services, or at the SF State Downtown Campus. Complete the payment form (PDF), and turn in with check (no cash) made payable to SFSU-CEL. Include student name, SF State ID, current address, and phone number on the face of the check. Extended Learning cannot accept payments by checks that exceed total course fees.

Payments returned for any cause (insufficient funds, closed account, user error or stop payment) results in a financial obligation equal to the amount of the check plus a $20 dishonored check fee.

If you do not pay by your payment due date, you will be dropped from classes, and you may be liable for the class fees based on the Refund Deadlines table below.

Add/Drop & Withdrawal

Drop Deadlines

Students can drop classes online themselves up until January 3, 2018 for Winter Session 1, and January 5, 2018 for Winter Session 2. To drop by phone, call 415.405.7700 and [press 5] by the drop deadline of the class and its session. After those dates, students will not be able to drop themselves from academic courses and will have to file a Withdrawal Petition obtaining faculty and department signatures before submitting.

Withdrawal

Students may petition to withdraw from courses that earn academic credit after the drop deadline has passed and receive grades of "W" by securing the approval signatures of the instructor and the Department Chair or College Dean. Failure to withdraw officially from a course generates a grade of "F" or "WU." There is no refund during the withdrawal period.

Refund Deadlines

For refund details, please see table below.

NOTE: If a student's course is cancelled, a full refund will automatically be generated.

Refund checks are mailed to students approximately three to four weeks on average after the date the add/drop form is received by SF State Extended Learning.
Failure to attend does not cause a student to be dropped from a course. Do not put a stop payment on a check or credit card charge to drop or withdraw from a course. This results in a financial obligation to SF State for the course fee, plus an additional $20 charge.

IMPORTANT:

If you enroll in a Winter Session 1 class on December 21, 2017 and beyond, and/or in a Winter Session 2 class on January 2, 2018 and beyond, fees are due on the next day. If payment is not received, even if you drop the class on the above mentioned dates and beyond, financial charges will remain and you are liable for them based on the Refund Deadlines Table at the time of the drop. If you don't pay the outstanding charges, a Financial Hold will be placed on your student record preventing you from enrolling in classes and receiving other University services for future terms.

If you enroll in a Non-Credit Session class on the day the class begins, or after the class has begun, fees are due immediately. If payment is not received, even if you drop the class, financial charges will remain and you are liable for them based on the Refund Deadlines Table at the time of the drop. If you don't pay the outstanding charges, a Financial Hold will be placed on your student record preventing you from enrolling in classes and receiving other University services for future terms.

Transfer of Fees

Students can swap classes online and transfer fees to another course within the Add/Drop deadlines for each class. See Important Dates.

After the Add/Drop deadline has passed there is no transfer of fees.

Refund Deadlines - Winter 2018

Winter Session Drop Deadlines and Refund Calculations

Refund Code Session Full Refund
(less $20 processing fee)
75% Refund No Refund
CEL_WINT Winter 1 Class dropped on or before December 20, 2017 Not Applicable Class dropped on December 21, 2017 and beyond
CEL_WINT Winter 2 Class dropped on or before January 2, 2018 Class dropped on January 5, 2018 Class dropped on January 6, 2018 and beyond
CEL_1 CEU/Non-Credit - One-day classes Class dropped one day prior to class start day Not Applicable Class dropped on or beyond class start day
CEL_2 CEU/Non-Credit - More than one-day classes Class dropped one day prior to class start day Class dropped on class start day Class dropped on the second calendar day from class start day

Subsidies or Payment by Employer/Agency

Third Party Payment Process

  1. Please follow the steps below if a Third Party Agency is paying for your courses.
    The Third Party agency should send a Third Party Contract Authorization letter to the Subsidy Specialist at SF State Extended Learning. The letter can be faxed to 415.338.7290, emailed as PDF to subsidy@sfsu.edu, or mailed to:
    SF State Extended Learning
    Attn: Subsidy Specialist
    1600 Holloway Avenue, ADM 450
    San Francisco, CA 94132
    If the Third Party Contract Authorization Letter needs signature/s, please allow 4 to 6 weeks for approval & signatures.
  2. Students registers for course(s). (See How to Register.)
  3. Immediately following registration, students must contact the Extended Learning Subsidy Specialist at 415.817.4248 or subsidy@sfsu.edu to ensure their course(s) will not be dropped for non-payment (See Drop Deadline policy).

Third Party Contract Authorization Letter must include:

  • Third Party Agency's Letterhead
  • Student's First & Last name
  • Student SF State ID/Social Security Number (the Social Security Number acts as the student's identification number)
  • Semester(s) covered by the agency
  • Program/course(s) covered by the agency
  • Authorized Amount to be billed
  • Contact person (if different from the Third Party Contract Authorization Letter), address, and phone number
  • Third Party Agency's signature

Payment is due five calendar days after the date of enrollment, or the day before the earliest course begins, whichever is sooner. To avoid being dropped from courses, students should contact the Subsidy Specialist, the same day they register for course(s) and show proof of their Third Party Authorization Letter. For subsequently added courses, follow this same process.

Students who register on the first day of class must bring a copy of the Third Party Authorization Letter in order to be enrolled, even if SF State Extended Learning already have the Third Party Authorization Letter on file especially for course(s) that begins after 5:00pm or on Saturday or Sunday.

NOTE: If the Third Party Agency subsequently does not submit payment for course fees, the student becomes responsible for ALL the course fees.

Contracts

Contracts take 4 - 6 weeks to be completed and signed by both SF State and the contracting agency. Signed contracts will be on file with Extended Learning prior to registration. Students whose contracts are not complete at the time of enrollment may be dropped from classes for non-payment.

If the contract has not been completed and signed, we are only able to hold course seats with an additional promise to pay letter from the agency which will act as a placeholder until the final contract is completed and signed. The contract must be signed and completed by both Third Party agency and SF State by the Drop Deadline, or students will be dropped for non-payment. After this deadline, all students need to petition to add late with appropriate signatures and late fees (see Important Dates).

Course Changes & Cancelations

SF State Extended Learning reserves the right to cancel, postpone, or combine scheduled classes, change course dates and/or times, or change instructors at any time.