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Legal Programs Assistant/Paralegal for Root & Rebound
Posted May 13, 2020

Job Type:
Full Time

Job Title:
Legal Programs Assistant/Paralegal 

Job Description:
Root & Rebound Seeks Legal Programs Assistant/Paralegal 

The Legal Programs Assistant/Paralegal at Root & Rebound serves as the backbone of our California legal team, responsible for supporting attorneys working in 5 California regions (Bay Area, Central Valley, Rural & Tribal Communities in Northern CA, Los Angeles, and the Inland Empire) through their own efforts and by coordinating and overseeing volunteers, interns, and pro bono paralegals to do the same. This work includes organizing client matters across the state, prescreening legal intakes for clinic attendees across the state, entering legal intakes into the client database, ensuring internal compliance with data entry protocols and audits, and supporting robust communication with clients.

The ideal candidate is impeccably organized, calm under pressure, passionate about ensuring high-quality and consistent client work through client data entry and management, thrives in environments that demand creativity, innovation and piloting new systems and ideas, and has 5-10 years of experience working as a Legal Assistant or Paralegal, ideally in a similar, fast paced, nonprofit legal services environment.

This person is technologically savvy and comfortable with legal client management systems, including client data-base systems (Clio), legal search engines (LexisNexis), legal cloud-based client systems (Lawyaw) Google Drive, Excel. Great communicator, who leans into problem-solving through collaboration and direct feedback, and is eager to take the initiative. Must be detail-oriented.

In partnership with and alongside the Programs Team, the Legal Programs Assistant/Paralegal will be responsible for components of the administration and coordination of Root & Rebound’s legal programs, focusing on public education and direct services via the reentry legal hotline and clinics.

Legal Administrative Support of Direct Legal Services (Estimated 60% of Time):

  • Assist with client communication, including but not limited to: case status updates, requesting paperwork, getting updated contact information. Maintain communication with attorneys on client matters, elevating urgent legal concerns to the responsible attorney.
  • Support, under the supervision of an attorney, direct services follow-up from site-based and clinic offerings across the state by completing record cleaning forms and serving them by mail.
  • Input client data into our online client management system in a timely manner. Assist attorneys across the state to organize and have strong administrative data across California and South Carolina.
  • Prescreen clients for direct service program eligibility and elevating urgent client matters.
  • Process new prison legal mail with legal issues requiring Know Your Rights, materials, and prepare reply letters.
  • As possible and needed, conduct new legal research for R&R's hotline and prison mail clients, including drafting short Know Your Rights fact sheets.
  • Support in-depth client work with cite-checking, filing court paperwork, assisting with service, calendaring with court.
  • Provide support for front desk and reception coverage, as needed.
  • Develop tools and resources to streamline legal/programs work.

Data Management and Audits (10% of Time)

  • Develop and implement strong systems for client data collection, from paper intake to data entry into client management system to ensuring attorneys’ proper use of data systems.
  • Provide initial and regularly recurring trainings to R&R attorneys, direct services staff, and program volunteers on data systems, and provide regular support on using and implementing data systems to the R&R Legal Team.
  • Work collaboratively with the R&R Data & Evaluation Coordinator to ensure an internal culture that values data and tracking, pull data for grant reports, and ensure client data is well managed, complete, and accurate.
  • Manage and audit all paper data and data entered into our electronic client management system, ensuring that all data entered by the legal team is completed and accurate weekly, and includes all required and relevant client information.
  • Support R&R legal team in following case closure protocols, including surveying clients, inputting case outcomes, and ensuring no data is missing from closed cases.

Management Responsibilities (30% Time):

  • Directly supervise and support onboarding of AmeriCorps VISTA staff member(s).
  • Current VISTA team member’s responsibilities include event/clinic outreach, client outreach, support & coordination for the legal team, etc.
  • Prospective VISTA team member’s responsibilities include communicating with existing clients regarding critical updates and reminder check-ins, calling courts regarding client matters, and connecting clients with warm referrals to social service providers.
  • Lead weekly check-ins with direct reports to oversee responsibilities, support with upcoming projects and deadlines and coach toward growth and learning.
  • With support of Head of People at Root & Rebound, engage in direct and evidence-based feedback conversations, as well as performance management reviews throughout the year; Create opportunities for direct report to share their expertise with the team/organization; Initiate opportunities for direct report to pursue training and professional development.
  • Develop paralegal internship and volunteer programs to increase R&R’s capacity to provide legal services.
  • Serve as point of contact with paralegal programs, schools, and other coordinated volunteer groups in order to recruit volunteers and interns.
  • Develop volunteer and intern role descriptions, onboarding plans, and ongoing supervision structures.
  • Recruit, screen, match, train, supervise and manage paralegal and administrative support volunteers and interns.
  • Support the programs team to proactively recruit volunteers, interns, law clerks, and volunteer attorneys to carry out R&Rs mission.

Qualifications:

  • 5-10 years as a legal assistant
  • Preference for applicants who have worked in a fast-paced nonprofit or community legal aid environment.
  • A certified paralegal is a plus, but is not needed in this position.
  • A.A., B.A., B.S. or paralegal certificate
  • Proficiency in Microsoft Office software; Proficiency with Google products (Gmail, Google Calendar, Google Drive).
  • Responsible and reliable, with a strong work ethic.
  • Positive, professional, and humble attitude.
  • Excellent problem-solving skills. Proactive in thinking of and designing creative solutions to advance our mission and work.
  • Excellent time-management and organizational skills.
  • Excellent communication skills.
  • Ability to incorporate clear direction and supervision.
  • Able to effectively work on multiple projects.
  • Creative, enthusiastic, and willing to learn and try new things.
  • Willingness to travel. You may be expected to attend legal clinics that Root & Rebound routinely hosts in Northern California, the Central Valley and Los Angeles/Inland Empire regions. These trips can vary in length from one day to a week. Please note: Until further notice, all in-person legal clinics have been suspended in favor of hosting them online and via phone.
  • Demonstrated commitment to social, racial, and criminal justice.
  • Spanish proficiency is a plus!

Root & Rebound is an equal opportunity employer and strongly encourages applications from all qualified individuals including formerly incarcerated and/or system-involved individuals, people of color, persons with disabilities, ethnic and religious minorities, women, and lesbian, gay, bisexual, transgender, and gender variant individuals. People with past involvement in the justice system are seen as an asset to our organization and are strongly encouraged to apply.

Compensation:
This position will begin as a full-time position with a competitive salary commensurate with experience and employment benefits that include medical, vision, and dental care, as well as three weeks of paid time off per year plus holiday closures, which typically includes 2 weeks around the December/January holidays as well as federal holidays.

Employer Contact:
Application Instructions:
To apply for this position, please send a resume, cover letter, short writing sample, and at least three references with contact information in an email to Eva DeLair (Associate Director, Northern California Programs & Policy Reform) at edelair@rootandrebound.org by May 22, 2020. Resumes without a cover letter, writing sample, and references will not be reviewed. Applications will be accepted on a rolling basis until the position is filled. No phone calls, please.

Employer Name:
Root & Rebound

Employer City / Location:
Oakland, CA (with some travel required)

Employer Website:
Root & Rebound

Company Description:
Root & Rebound (R&R) is a national reentry and advocacy organization that addresses racial, economic, and social inequities within the criminal justice system. Root & Rebound’s mission is to restore power and resources to the families and communities most harmed by mass incarceration through legal advocacy, public education, policy reform and litigation—a model rooted in the needs and expertise of people who are directly impacted. More information about Root & Rebound can be found at oot & Rebound.

Our model is three-pronged:

Educate: Root & Rebound democratizes the law so that it serves, and ceases to harm, people directly impacted by mass incarceration. We create legal guides, toolkits, online materials, and self-help tools not only for people directly impacted but for the infrastructure of agencies that can better support them.

Advocate: Root & Rebound advocates for the protection and restoration of rights of people with records and past court-involvement, so that they can access basic needs including employment, housing, and family reunification through the only free Reentry Legal Hotline in the nation, statewide clinics, and court representation.

Reform: Root & Rebound works to eliminate barriers to reentry, while amplifying the voices of people in reentry, by grounding our policy advocacy work in engaging a feedback loop of information and thought partnership from our clients to policymakers.

Legal Administrative Assistant/Jr Paralegal for a Woman-Owned Plaintiff’s Firm
Posted May 13, 2020

Job Type:
Full Time

Job Title:
Legal Administrative Assistant/Jr Paralegal 

Job Description:
We are working with a woman-owned plaintiff’s firm in San Francisco on their search for a Legal Administrative Assistant/Paralegal to join the team. This is an excellent opportunity to use and further develop your skills while advocating for equal pay, employee rights and consumer rights. 

In this position, you will assist with casework as well as office administration.

Responsibilities include:
• Provide support for court filings, electronic and local delivery, including research and application of local court rules; preparing exhibits
• Prepare correspondence and pleadings, including Table of Contents and Table of Authorities
• Assist with preparing and managing discovery
• Assist with scheduling depositions, mediations and meetings
• Maintain calendaring software and client databases
• Conduct telephone interview of potential clients and class representatives
• Maintain time-keeping software; assist bookkeeper and accountant on firm finances and reconcile expenses
• Assist IT personnel with the maintenance of IT systems
• Order office supplies 

Qualifications:
• 1+ years min. prior litigation experience – personal injury and/or complex litigation experience preferred
• Excellent interpersonal and communication skills, including telephone manner
• Ability to deal with multiple demands and competing priorities, ability to meet deadlines under pressure

Compensation:
$60000 - $70000

Employer Contact:
Janice Shepherd
Executive Legal Recruiter
Access Talent Solutions, LLC
janice@accesstalentsolutions.com
415.915.5071

Employer Name:
Access Talent Solutions

Employer City / Location:
San Francisco

Employer Website:
Access Talent Solutions

Company Description:
At Access Talent Solutions, we are committed to being career advocates. We dedicate ourselves to working with talented legal professionals that are seeking the opportunity to partner with an experienced, dedicated legal recruiter. Through our expertise and hiring connections, we support our candidates in navigating the rapidly changing job market, while providing ongoing personalized career coaching.

Part-Time Paralegal for Lifschitz Law - Tenant Law Action
Posted March 30, 2020

Job Type:
Part Time

Job Title:
Part-Time Paralegal 

Job Description:
We are looking for someone self-motivated, detail-oriented, good at multitasking, and who appreciates working in a friendly, alternative, and progressive work environment.

REQUIREMENTS

❏ Must have a bachelor's degree; paralegal certificate is a plus

❏ Litigation Case Calendar management

❏ 2 + years of litigation experience desired

❏ Experience with landlord/tenant and personal injury litigation preferred

❏ Strong written and verbal communication skills

❏ Excellent organizational skills and attention to detail

Software Skillset

❏ Clio Manage/Grow case management software

❏ Ring Central phone system

❏ Box online secure content management

❏ File & Serve Pro for Court filings

❏ Google integrated systems (email/docs/sheets/etc.)

Desired Advanced Skillset

❏ Draft subpoenas, notices of deposition and discovery requests

❏ Prepare summary of deposition transcripts

❏ Assemble chronologies of pertinent facts and key documents, including medical records

❏ Prepare records, review and prepare exhibits, analyze medical records, trial preparation

❏ Contact outside sources (government agencies, etc.) to obtain public information for review

❏ Search and retrieve information from court-related databases as well as other online sources of case information

❏ Review, analyze and organize document production by opposing parties and co-defendants

❏ Conduct investigative research on opposing parties

❏ Manage documents and organize case files

❏ Reminds office team members of meetings, deadlines, and due dates.

❏ Maintaining the firm calendar system and client files

❏ Schedule meetings, depositions, appointments, drafting and/or preparing for filing Judicial Council forms. In addition, notifies all participants of the date and time.

❏ Operate a personal computer with Microsoft, iOS, and Google Suite operating systems, printing, communications,

and database management.

❏ Operate common office machines such as scanners, printers and copiers, as well as be able to manipulate Adobe

Acrobat PDF’s.

This role is Part-Time with an opportunity to grow to full-time!

Compensation:
Negotiable based upon experience. Benefits offered include 401K, Dental, Medical, Vision, Holiday and Vacation Pay

Employer Contact:
Interested candidates can send a resume and cover letter to Arielle - candidate@tenantlawaction.com

Employer Name:
Lifschitz Law - Tenant Law Action 

Employer City / Location:
San Francisco

Employer Website:
Lifschitz Law - Tenant Law Action

Company Description:
Lifschitz Law Firm represents individuals and families who have been harmed by their landlords. Lawyers at Lifschitz Law are dedicated to helping tenants exposed to mold, water intrusion, rodent infestation, bed bugs, lack of heat, any number of other habitability issues that impact you and your family’s health and safety. Eric Lifschitz has owned and operated the firm for nearly twenty years, which has become the leading Bay Area firm specializing in mold-related personal injuries. At the same time, Lifschitz Law Firm has expanded its practice into class action litigation, as well as general and vehicular personal injury.

Law Library Administrative Assistant for Marin County Law Library
Posted March 9, 2020

Job Type:
Part Time

Job Title:
Law Library Administrative Assistant 

Job Description:
Duties:
•Provide information and assistance to library patrons, including reference service, in person or by phone.
• Instruct/Assist library patrons in the use of computer, print, photocopy, fax and online services.
• Coordinate technical services and troubleshoot technical issues including but not limited to Wi-Fi, photocopier machines, printers, scanners, and fax machine. Liaison with technical service providers.
• Prepare correspondence, organize and maintain files and calendar for law library services and programs using Word, Excel and Outlook; track usage of various services using Excel; prepare reports.
• Post approved materials on law library social media platforms and manage same.
• Assist Director with preparation of agenda packets for monthly board meetings, copy and post same as required by Brown Act, and maintain board files.
• File updates for slip opinions, advance sheets, pocket parts and loose-leaf publications.
• Inventory, maintain and order supplies.
• Recommend to the Library Director proposals for modifying, improving and expanding services and materials.
• Establish and maintain good relationships with library patrons, court staff, government agencies and departments, the bar, the bench and other libraries. Work closely with library and court staff.
• Other projects and duties as assigned.

Qualifications:
• Associate of Arts degree from an accredited college.
• Paralegal Certificate from an accredited program.
• Public library (general or special) or government service work experience.
• Business experience.
• A minimum of one year of experience in a position involving service to the public is required.

Knowledge of:
• Basic legal terminology and legal literacy.
• Basic knowledge of accounts receivable, accounts payable, payroll, office timekeeping and other administrative duties as needed.
• Theory and practice of public service and library service; uses effective problem-solving skills when necessary.
• Structure and functions of state and federal courts.
• Computer applications including Microsoft Office Suite, especially Word, Excel, Outlook and PowerPoint, as well as working with legal databases, internet searching and library catalog searching.
• Research tools such as Westlaw and Google Scholar.

Other:
• Excellent verbal and written communication skills and grammar proficiency.
• Ability to work independently as well as within a group, including being part of a team, is critical.
• Proficiency using social media platforms.
• Must be capable of balancing duties and responsibilities and multitasking.
• Ability to deliver excellent customer service under pressure is required.
• Able to lift boxes (20-40 pounds).
• Must be able to work evenings, and possibly weekends. Must be flexible about work schedule.

Compensation:
DOE

Employer Contact:
Interested candidates may email their cover letter and resume to Laurie at lawliblo@sonic.net. You may also fax your information to 415-472-3729. 

Employer Name:
Marin County Law Library 

Employer City / Location:
San Rafael. CA

Litigation Paralegal for a Prominent Law Firm
Posted March 9, 2020

Job Type:
Contract

Job Title:
Litigation Paralegal 

Job Description:
A prominent San Francisco law firm is seeking a temp-to-hire litigation paralegal. This is a great opportunity for someone with litigation experience who wants to work in a business casual environment with a dynamic team of friendly and hard working attorneys!

Duties include:
-drafting legal documents for civil and commercial litigation cases
-handling complex case management of business disputes
-trial prep, including discovery and coordination of depositions
-creating and maintaining databases, privilege logs, and case files
-performing legal research
-drafting routine filings, managing trial exhibits, and preparing trial binders
-assisting with other projects such as calendaring and e-filing as needed

Qualifications:
-2+ years of recent litigation experience
-Paralegal degree/certificate preferred

Compensation:
DOE

Employer Contact:
Interested candidates may send their resume and qualifications to Vanessa at Vanessa.Corsetti@RobertHalfLegal.com. Make sure to include "Litigation Paralegal" in the subject of your email.

Employer Name:
Robert Half Legal 

Employer City / Location:
San Francisco

Paralegal - Complex & Affirmative Litigation for the San Francisco City Attorney’s Office
Posted February 11, 2020

Job Type:
Full Time

Job Title:
Paralegal - Complex & Affirmative Litigation

Job Description:
The San Francisco City Attorney’s Office is looking for a paralegal with a deep knowledge in all aspects of eDiscovery to join its Complex and Affirmative Litigation Team. The Complex and Affirmative Litigation Team handles affirmative and defensive matters in both state and federal court, at all stages of litigation, from the initial pleadings to appeals. The matters often involve novel legal issues, large amounts of documents, and significant collaboration with attorneys both on the Team as well as across the office. Paralegals are integral to this work and to the success of the Team. They work under the direction of attorneys and provide a variety of paraprofessional legal duties in a fast-paced, high volume litigation practice. This position requires excellent verbal and writing skills, the ability to analyze legal problems, knowledge and agility with eDiscovery tools, methods, and strategies, and the capacity to perform detailed analytical work with accuracy and initiative. The candidate is expected to manage multiple tasks and deadlines simultaneously, accept written and oral direction, accurately prioritize projects and deal tactfully and professionally with attorneys, office personnel, court personnel, vendors and representatives of other governmental departments/entities, and the general public.

RESPONSIBILITIES
• Assist with team wide project management. This includes, but is not limited to, coordinating with attorneys and staff to make sure all deadlines are met in a timely manner; distributing and redistributing projects and tasks, as needed, so that all team deadlines are met; and communicating with the Paralegal Manager and Team Leader as to work status or if additional resources are needed.
• Provide technical leadership to the team and drive innovative solutions.
• Consult with case team and the Litigation Support Team on design and application of proportional and defensible eDiscovery strategies including data minimization and the application of technology to optimize review.
• Identify opportunities for improved use of technology and workflows to maximize efficiency and promote defensible, repeatable processes across matters.
• Assist with implementing litigation holds across various City departments.
• Assist in preparing motions by gathering exhibits and cite checking using both Blue Book and California styles.
• Assist in drafting and reviewing subpoenas, all forms of discovery documents, legal memoranda, and correspondence.
• Assist with discovery, including eDiscovery, and the organization, case management, collection, review strategy, and production of documents obtained from litigants and City departments.
• Organize, review and prepare documents, exhibits, transcripts and other materials for use during investigations, discovery, hearings, and trial using Concordance, Eclipse, CaseMap, TextMap, and Trial Director.
• Conduct database searches in IPRO Eclipse, Relativity, Concordance, Case Map, and Text Map, and review documents within these programs for relevance, responsiveness, and privilege.
• Mentor and train legal assistants and paralegal interns. This includes training on legal procedures, as well as litigation support software.

MINIMUM QUALIFICATIONS
• Paralegal certificate from an ABA-approved program, or other significant work experience such that statutory requirements are satisfied (Bus. & Prof. Code § 6450 compliant).
• Bachelor’s degree from an accredited college or university.
• Minimum 5 years of litigation experience as a paralegal or legal assistant. 

DESIRED QUALIFICATIONS
• Working knowledge of legal procedures, legal terminology and court rules.
• Strong knowledge of eDiscovery rules and processes, including but not limited to the predictive coding process.
• Adept in Microsoft Office Suite.
• Experience with TextMap, Concordance, Eclipse, Relativity, CaseMap, Trial Director, Adobe Professional or other similar software.

Compensation:
TBD

Employer Contact:
To apply for this position, please send your resume and cover letter to Colleen Dietterle, Manager of Legal Support and Administrative Services at: colleen.dietterle@sfcityatty.org by February 24, 2020.

Employer Name:
City & County of San Francisco