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Administrative Associate for Stanford Law School
Posted October 16, 2020

Job Type:
Full Time

Job Title:
Administrative Associate III, Faculty Support Team, Stanford Law School

Job Description:
The Faculty Support Team (FST) at Stanford Law School, seeks a full-time Administrative Associate III to join its dynamic administrative, academic and legal services team. As a premier administrative support unit, the FST plays an integral role in assisting and supporting faculty with the development and implementation of the academic content for students as well as the general research and teaching agendas of the faculty. This includes the construction and maintenance of novel databases related to domestic and international litigation matters, supporting the Law School’s executive education program, and supporting courses related to the operation of financial markets.

The role is well suited to a person with experience as a paralegal in the areas of securities litigation or corporate law, or with similar levels of knowledge and training. Having strong research and presentation skills, being able to conduct research projects without close supervision and if paying close at tention to detail are skills that you possess, this position is ideal for you. Additionally, if you are knowledgeable about, or willing to master, the SEC’s online EDGAR database and related legal and financial databases, this position may be a fit for you.

Strong interpersonal skills and the ability to interact with senior corporate executives and government officials are also valuable. In this role, you will maintain a full range of administrative and research duties, and are expected to work collaboratively with many departments within the Law School and externally to achieve a broad range of programmatic and academic goals. This position reports to the Director of Faculty Support Services and will be expected to work independently but also as part of a team dedicated to the law school’s mission.

Essential Responsibilities:
• May act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating conferences, seminars, and events (such as Directors’ College), including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Coordinate logistics for class speakers or visitors.
• Research articles, topics, and case law using various internet search engines and research databases; conduct research on and help prepare presentations relating to topical developments in financial markets and in the regulatory environment.
• Compose and draft documents and correspondence for presentations, course handouts/materials (using Canvas), conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Research, prepare and record copyright permission requests for course materials through Copyright Clearance Center.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. May obtain visas and other travel documentation needed in compliance with unit, university, and sponsor policies.
• Liaison to judiciary, academics, law firms, the media, and government officials.
• Coordinate assignments for student research assistants and schedule student meetings
• Edit and process letters of recommendation for academic positions as well as student clerkships.
• Oversee and/or process a variety of complex financial transactions (process invoices and reimbursements, including pcard and travel card transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Other duties as assigned.

MINIMUM REQUIREMENTS

Education & Experience:
High school diploma and four years of administrative experience, or combination of education and relevant experience. Bachelor’s degree, and research or administrative experience in a corporate or academic setting strongly preferred.

Knowledge, Skills and Abilities:
• Advanced computer skills and demonstrated experience with office software and email applications. This includes being able to use the advanced format features and complex mathematical functions in Word and Excel.
• Must have or be willing to promptly acquire, knowledge of computer-based research programs such as Lexis or Westlaw. Will be expected to gain working knowledge of Stanford systems, including Oracle, if not already proficient.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.

Employer Contact:
Please apply on our Stanford Careers Site

Requisition Number: 87417

Employer Name:
Stanford Law School

Employer City / Location:
Stanford, California

Employer Website:
Stanford Careers Site

Law Library Administrative Assistant - Spanish Fluency Desirable for Marin County Law Library
Posted October 7, 2020

Job Type:
Part Time

Job Title:
Law Library Administrative Assistant - Spanish Fluency Desirable

Job Description:
DUTIES: Works under the supervision of the Law Library Director. Duties include, but are not limited to:

• Provide information and assistance to library patrons, including reference service, in person or by phone.
• Instruct/Assist library patrons in the use of computer, print, photocopy, fax and online services.
• Coordinate technical services and troubleshoot technical issues including but not limited to Wi-Fi, photocopier machines, printers, scanners, and fax machine. Liaison with technical service providers.
• Prepare correspondence, organize and maintain files and calendar for law library services and programs using Word, Excel and Outlook; track usage of various services using Excel; prepare reports.
• Post approved materials on law library social media platforms and manage same.
• Assist Director with preparation of agenda packets for monthly board meetings, copy and post same as required by Brown Act, and maintain board files.
• File updates for slip opinions, advance sheets, pocket parts and loose-leaf publications.
• Inventory, maintain and order supplies.
• Recommend to the Library Director proposals for modifying, improving and expanding services and materials.
• Establish and maintain good relationships with library patrons, court staff, government agencies and departments, the bar, the bench and other libraries. Work closely with library and court staff.
• Other projects and duties as assigned.

MINIMUM QUALIFICATIONS:

Any Combination of the following:
• Associate of Arts degree from an accredited college.
• Paralegal Certificate from an accredited program.
• Public library (general or special) or government service work experience.
• Business experience.
• A minimum of one year of experience in a position involving service to the public is required.

Knowledge of:
• Basic legal terminology and legal literacy.
• Basic knowledge of accounts receivable, accounts payable, payroll, office timekeeping and other administrative duties as needed.
• Theory and practice of public service and library service; uses effective problem-solving skills when necessary.
• Structure and functions of state and federal courts.
• Computer applications including Microsoft Office Suite, especially Word, Excel, Outlook and PowerPoint, as well as working with legal databases, internet searching and library catalog searching.
• Research tools such as Westlaw and Google Scholar.

Other:
• Excellent verbal and written communication skills and grammar proficiency.
• Ability to work independently as well as within a group, including being part of a team, is critical.
• Proficiency using social media platforms.
• Must be capable of balancing duties and responsibilities and multitasking.
• Ability to deliver excellent customer service under pressure is required.
• Able to lift boxes (20-40 pounds).
• Must be able to work evenings, and possibly weekends (when Law Library re-opens). Must be flexible about work schedule.
• Spanish language fluency desirable.

Compensation:
Hourly

Employer Contact:
Interested candidates can send a resume and cover letter to Laurie via email: lawlibmc@sonic.net

Employer Name:
Marin County Law Library

Employer City / Location:
San Rafael

Employer Website:
Marin County Law Library

Company Description:
The Marin County Law Library provides legal professionals and the general public with access to legal information, practice guides, state and federal statues, city and county ordinances, rules of court, forms and other resources to assist patrons in the conduct of matters pertaining to the law. It is one of the oldest county law libraries in the State of California, celebrating 129 years in 2020. MCLL is funded as a governmental special district established under California Business and Professions Code Sections 6300 through 6364. The Library is governed by a seven-member Board of Trustees comprised of five delegates appointed by the Judges of the Marin County Superior Court, who serve for three-year terms, and two delegates appointed by the Marin County Board of Supervisors, who serve for one-year terms. The Law Library closed its doors to in-person services on March 17, 2020 in compliance with the Marin County Public Health Officer's Stay at Home Orders to combat the spread of COVID-19. Presently, we are offering only online assistance to our patrons, but we hope to re-open for in-person services on a very limited basis in the near future. When we re-open under our Site Specific Protection Plan, staff and patrons alike will be required to use PPE and to follow all of the safety protocols established to safely operate while the Coronavirus remains a threat in our community and until a vaccine is developed and widely distributed.

Full-Time Bilingual Legal Interviewer (Cantonese and/or Spanish) for BASF
Posted September 14, 2020

Job Type:
Full Time

Job Title:
Full-time Bilingual Legal Interviewer (Cantonese and/or Spanish)

Job Description:
Be part of an organization dedicated to enhancing the practice of law and improving our community through programs that provide equal access to legal services. The Bar Association of San Francisco (BASF) has a strong commitment to employee work-life balance and provides a stimulating work environment. BASF currently has an exciting opportunity for a Bilingual Legal Interviewer (Cantonese and/or Spanish) to be part of the team!

About BASF

BASF is a nonprofit organization and the oldest voluntary bar association in California. Today, over 7,300 San Francisco lawyers are members of BASF, which prides itself as being one of the most active and innovative local bar associations. Our offices are located in the Financial District. In addition to services and benefits to our members, BASF provides a variety of legal services to San Francisco residents including our Lawyer Referral and Information Service, Alternative Dispute Resolution, and the Justice & Diversity Center (including the Homeless Advocacy Project) which is the largest provider of legal services to San Franciscans.

About the Job

The Bilingual Legal Interviewer conducts interviews of clients in need of legal assistance by telephone, identifies and classifies legal issues, and refers callers with legal matters to attorneys appropriately screened and qualified to assist. They also respond to and interviews clients who have submitted requests for legal assistance online. In addition, the Bilingual Legal Interviewer screens clients for eligibility for “low fee” or pro bono legal assistance programs, coordinates appointments with attorneys, and summarizes clients’ legal issues via computerized intake forms. They also make referrals to appropriate social service or governmental agencies, when appropriate.

The successful candidate will have the following:

Education and Experience

Bachelor’s Degree in a related field or an equivalent combination of relevant education, training, and expertise sufficient to perform the essential duties of the position
Experience working with diverse communities preferred

Skills and Requirements

Ability to communicate fluently on the telephone and in writing in a clear and courteous manner in English and Cantonese or English and Spanish
Ability to multi-task in a high volume, fast-paced environment and independently prioritize with attention to detail
Ability to be self-directed and to work as part of a team in a professional and collegial manner
Ability to demonstrate patience and empathy with clients and their needs
Ability to exercise good judgment in determining calls that can be referred for LRIS services
Knowledge of Microsoft Office

Why Work For Us

We offer a collaborative work environment, a progressive work culture, and a wonderfully diverse staff. Additionally, we have a standard 35-hour workweek, flexible scheduling (manager’s discretion), and we are a mission and values based organization.

Compensation:
Hourly Position

Employer Contact:
Intersted candidates can send a resume and cover letter to cyuen@sfbar.org

Employer Name:
The Bar Association of San Francisco

Employer City / Location:
San Francisco

Employer Website:
The Bar Association of San Francisco

Bilingual Legal Interviewer for BASF
Posted September 10, 2020

Job Type:
Part Time

Job Title:
Part-time 10 hour Bilingual Legal Interviewer (Spanish)

Job Description:
Be part of an organization dedicated to enhancing the practice of law and improving our community through programs that provide equal access to legal services. The Bar Association of San Francisco (BASF) has a strong commitment to employee work-life balance and provides a stimulating work environment. BASF currently has an exciting opportunity for a Bilingual Legal Interviewer (Spanish) to be part of the team!

About BASF

BASF is a nonprofit organization and the oldest voluntary bar association in California. Today, over 7,300 San Francisco lawyers are members of BASF, which prides itself as being one of the most active and innovative local bar associations. Our offices are located in the Financial District. In addition to services and benefits to our members, BASF provides a variety of legal services to San Francisco residents including our Lawyer Referral and Information Service, Alternative Dispute Resolution, and the Justice & Diversity Center (including the Homeless Advocacy Project) which is the largest provider of legal services to San Franciscans.

About the Job

The Bilingual Legal Interviewer conducts interviews of clients in need of legal assistance by telephone, identifies and classifies legal issues, and refers callers with legal matters to attorneys appropriately screened and qualified to assist. They also respond to and interviews clients who have submitted requests for legal assistance online. In addition, the Bilingual Legal Interviewer screens clients for eligibility for “low fee” or pro bono legal assistance programs, coordinates appointments with attorneys, and summarizes clients’ legal issues via computerized intake forms. They also make referrals to appropriate social service or governmental agencies, when appropriate.

The successful candidate will have the following:

Education and Experience

Bachelor’s Degree in a related field or an equivalent combination of relevant education, training, and expertise sufficient to perform the essential duties of the position
Experience working with diverse communities preferred

Skills and Requirements

Ability to communicate fluently on the telephone and in writing in a clear and courteous manner in English and Spanish
Ability to multi-task in a high volume, fast-paced environment and independently prioritize with attention to detail
Ability to be self-directed and to work as part of a team in a professional and collegial manner
Ability to demonstrate patience and empathy with clients and their needs
Ability to exercise good judgment in determining calls that can be referred for LRIS services
Knowledge of Microsoft Office

Why Work For Us

We offer a collaborative work environment, a progressive work culture, and a wonderfully diverse staff.

To find out more about BASF, please visit BASF.

Compensation:
Hourly Position

Employer Contact:
Interested candidates can send a resume to cyuen@sfbar.org

Employer Name:
The Bar Association of San Francisco

Employer City / Location:
San Francisco

Employer Website:
BASF

Paralegal for Brubaker Law
Posted September 10, 2020

Job Type:
Full Time

Job Title:
Paralegal

Job Description:
Brubaker Law LLP is looking to hire a full-time paralegal. We are a small, fast-growing firm of ten attorneys that serves as corporate legal counsel for venture funds, startups, and small companies. We are based primarily in the San Francisco Bay Area, but generally work remotely. This position will be largely remote—we have no physical offices.

This would be the firm’s first full-time paralegal; we currently have a part-time legal assistant.

Typical tasks may include:
• Forming legal entities and making other filings with the California and Delaware Secretaries of State
• Obtaining EINs from the IRS
• Calling the IRS, SEC, FINRA or other agencies for assistance with filings
• Preparing and making securities and regulatory filings
• Sending documents to clients for electronic signatures
• Filing documents in our electronic document management system
• Sending and receiving documents via USPS and FedEx
• Faxing and scanning documents
• Word processing, proofreading, formatting and converting documents
• Research of legal matters
• Filling in with other tasks as needed

The ideal candidate would:
• Have document management experience (e.g., searches and folder management)
• Be proficient in MS Office (Word and Excel), including (a) formatting and proofreading; and (b) converting documents from WordPerfect or Pages to Word, from PDF to Word, and from Word to PDF
• Be careful and detail-focused
• Be self-motivated with a willingness to work under deadlines
• Be willing to work from home
• Be responsive to work requests promptly during business hours (e.g., 9 am – 5 pm PT)
• Be able to complete projects promptly
• Be friendly and kind
• Have at least a bachelor’s degree
• Preferably have a paralegal certificate
• Preferably have experience as a paralegal or legal assistant
• Preferably have an interest in and basic knowledge of corporate law

Compensation:
Compensation depends on experience and education.

Employer Contact:
If interested, please submit a cover letter and resume to recruiting@brubakerlaw.com

Employer Name:
Brubaker Law LLP

Employer City / Location:
San Francisco/Bay Area

Paralegal - Child Custody for the Justice & Diversity Center (JDC) of BASF
Posted September 10, 2020

Job Type:
Part Time

Job Title:
Part-time Paralegal - Child Custody (SASH)

Job Description:
Join an organization dedicated to improving our community through programs that provide equal access to legal services. The Justice & Diversity Center (JDC) of The Bar Association of San Francisco currently has an exciting opportunity for a Paralegal to become part of our SASH (Sargent Shriver Child Custody) team!

About JDC:

JDC is a non-profit organization that provides free legal services to low-income and indigent San Francisco residents through staff and volunteer based services. Each year more than 1,900 volunteer attorneys, interpreters, law students and college students work with JDC staff to serve nearly 8,500 indigent clients. JDC’s holistic advocacy approach seeks to address the social service needs of clients in addition to their legal needs.

About the Job:

The SASH Paralegal will report to SASH’s Supervising Attorney. The Paralegal is responsible for: client intake; record keeping; reviewing the merit of potential client matters; resolving client and volunteer issues; assisting with other JDC projects as needed.

The successful candidate will have the following:

EDUCATION & EXPERIENCE

Bachelor’s Degree
Paralegal certificate is a plus, but not required
Experience working for or with non-profits is preferred
Experience working in or with law firms is preferred

SKILLS & REQUIREMENTS

Excellent written and verbal communication skills
Excellent organizational skills and attention to detail
Proficiency in MS Office (Word, Excel, Outlook)
Proven ability to effectively coordinate several projects simultaneously
Proven ability to exercise good judgment
Work well in a team environment and be an engaged team member
General understanding of business and legal issues related to non-profit organizations preferred.
Experience in law offices practicing in any of the following areas of law is a plus: corporate, nonprofit, bankruptcy, real estate, employment, tax or intellectual property

Why Work For Us:

We offer a collaborative work environment, a progressive work culture, and a wonderfully diverse staff. Additionally, we are a mission and values based organization.

To find out more about JDC, please visit our website at JDC.

Compensation:
Hourly Position

Employer Contact:
Interested candidates can send a resume and cover letter to cyuen@sfbar.org

Employer Name:
The Bar Association of San Francisco

Employer City / Location:
San Francisco

Employer Website:
The Bar Association of San Francisco

Legal Assistant for a Women-Owned Firm
Posted August 13, 2020

Job Type:
Full Time

Job Title:
Legal Assistant, Trust & Estates

Job Description:
Silicon Valley woman-owned firm is looking to hire a Legal Assistant to support their Probate, Trust & Estates practice. The successful candidate is interested in building a long-term career in Trust & Estates and is a recent paralegal graduate with prior administrative experience.

Responsibilities of the role include but are not limited to:
• Execute and manage all aspects of probate and trust administration work.
• Organizing client asset information.
• Written and oral communication with clients and other parties.
• Greeting clients and answering phones.
• Maintain office procedures around client and project management as well as maintain client files.
• Prepare and send client invoices.
• Coordinate client meetings and maintain attorney calendar. 

This position requires that you be extremely detail-oriented, organized, critical about accuracy, spelling, and grammar and possess the ability to prioritize and follow up.

Compensation:
$55,000 - $65,000

Employer Contact:
Janice Shepherd
janice@accesstalentsolutions.com

Employer Name:
Access Talent Solutions

Employer City / Location:
Silicon Valley

Employer Website:
Access Talent Solutions

Company Description:
At Access Talent Solutions, we are committed to being career advocates. We dedicate ourselves to working with talented legal professionals that are seeking the opportunity to partner with an experienced, dedicated legal recruiter. Through our expertise and hiring connections, we support our candidates in navigating the rapidly changing job market, while providing ongoing personalized career coaching.